10.1 Flexitime/Toil

Ready Pay can cater for Flexitime/Time off in Lieu (TOIL).

There are 2 Leave Non Accrual Pay Items as a standard in Ready Pay.

LFL – Flexitime: Used to store any hours that have accrued for Flexitime or TOIL.
LFP – Flexitime Paid: used to pay the Flexitime or TOIL when taken by the employee.

This guide will help you understand and use Flexitime/TOIL if required.

If your organisation prefers the description of the two pay items to refer to TOIL, please advise the Support team and they will be able to rename Flexitime to TOIL.

Flexitime Pay Item Set Up

In the Navigator go to Company Definitions > Pay Items > Leave Non Accrual Pay Items.

Double click on LFL-Flexitime to Edit.
Set the Pay Factor and SGC Pay Factor to 0.0000
Review your Annual Leave Pay Item to see if Reduce Normal Time needs to be ticked.

Show Flexitime on Payslip

If you choose to show the Flexitime on the payslip, in the Navigator got to:

Company Definitions > Maintain Company > Payrun Preferences tab and place a tick in Print Flexitime on Payslip check box:

Employee

On the employee’s profile go to Leave Balances and place a tick in Accrue Flextime.

The Flexitime Entitlement balance shows at the bottom of the Leaves Balances screen.

Payrun

In the Payrun go to Leave and select the LFL - Flexitime pay item and enter the Flexitime (or time in lieu) hours worked as a negative value.
The negative hours is an indicator for the employee that the hours are being accumulated into a balance to be taken at a later date.

The negative value will accumulate as a positive entitlement.

You can also enter a memo to print on the payslip.

The payslip will show the balance of Flexitime as a positive value once the payrun is completed:

Paying Flexitime Taken

In the Payrun go to Leave and select the LFP - Flexitime Paid pay item and enter the Flexitime hours to be taken as a positive value.